Registration for the 2027 IBPAP Board Elections is now open.
2027 IBPAP Election Rules
Section 7, Article II of the Amended By-laws:
"Election of Trustees – Only industry members shall be allowed to nominate and vote for the trustees representing industry members, and only non-industry members shall be allowed to nominate and vote for trustees representing non-industry members."
Mandate of the IBPAP Election Committee:
Sec. 6, Article II of the Amended By-Laws:
“Election Committee – The nomination and election of the trustees shall be supervised, regulated and conducted by an Election Committee consisting of the President and Chief Executive Officer, the Corporate Secretary and the Director for Membership Affairs or their duly authorized representatives. Such Election Committee shall have the exclusive power to determine the qualification of a member to vote or be elected as a trustee, subject to the approval of the Board of Trustees, as well as the sole authority to rule and decide on all matters relating to the conduct of the election or any controversy which may arise therefrom. Any and all matters brought to the Election Committee shall be resolved by a majority vote of the members thereof.”
Composition of the Board:
- Of the fifteen (15) seats in the Board of Trustees, only eight (8) seats are up for election during the coming members’ meeting:
- “Industry Members” - “member entities engaged in the business processing industry”
- “Non-Industry Members” - “not engaged in the business processing industry, such as vendors, suppliers and service providers.”
- All the trustees shall have a term of two (2) years.
Qualifications of Trustees/ Who may be nominated?
- The Trustee to be elected must be of legal age and the PRIMARY REPRESENTATIVE of a member in good standing.
- Any member may nominate another member in good standing as a candidate for election as trustee. Only one nomination per member is allowed. No member may nominate its own Primary Representative as a candidate.
- A member shall be considered in good standing if it complies and continues to comply with all membership qualifications and requirements set by the Membership Committee.
- The eligibility of the nominees shall be exclusively determined by the Election Committee. The Membership Committee shall provide the Election Committee with an updated list of members in good standing.
Nomination Procedure
- Nomination Forms to nominate candidates for election as Trustees shall be sent to all Members by the Election Committee together with the Notice of the Meeting.
- Only Industry Members can nominate candidates for election as trustees representing the Industry Members.
- Only Non-Industry Members can nominate candidates for election as trustees representing the Non-Industry Members.
- Designated proxies cannot nominate candidates for election as new trustees.
- All Nomination Forms should be submitted to the Election Committee during the nomination period from 9 November 2026 to 11 December 2026.
- Members of Partner Industry Associations (CXAP, ACPI, HIMAP, PSIA, GDAP and GC3), unless also a member of IBPAP, are not allowed to nominate.
- Nominees should advise the Election Committee of their acceptance or non-acceptance of their nomination on or before 18 December 2026.
- The Election Committee will announce the final list of candidates on 11 January 2027.
Campaign Period
- Candidates may campaign from 11 January 2027 to 19 February 2027.
- No campaign activities will be allowed outside the campaign period.
Deadline for Submission of Proxies
- The deadline for the submission of the proxy forms shall be on 19 February 2027. The proxy form must indicate the complete name of the member and the signature of the Primary or Secondary Representative of the member over his/her printed name. Only one (1) valid proxy will be recognized for each member.
- The Proxy Forms may be submitted by personal delivery to the IBPAP office or scanned and emailed to the Committee at election@ibpap.org. If emailed, the Primary or Secondary Representative whose signature appears in the Proxy Form should also be copy furnished in the email transmittal.
Rules for Members Voting Online (For the Election of Trustees)
- Members in good standing who have registered in accordance with the guidelines below may either (i) vote in-person during the General Members’ Meeting on 24 February 2027 and (ii) vote online on the same date for the election of new trustees.
- By voting online, through a Member’s Primary or Secondary Representative, or Proxy, as applicable, or by participating remotely in the Members’ meeting, a Member shall be deemed present for purposes of determining the quorum.
- All votes cast through the online portal shall be within the designated voting period. IBPAP shall ensure the confidentiality of all votes.
Election Day
- The Election Day shall be on 24 February 2027.
- For the actual physical voting on the meeting date, ballots, with an assigned control number for each member, shall be distributed to the members by the Election Committee during registration.
- All Proxies shall be counterchecked against the Members’ Master List.
- Only the Primary Representative or, in his absence, the Secondary Representative of each member may vote. Physical voting shall be conducted during the designated portion of the meeting.
- In case the Primary Representative (1st priority) or the Secondary Representative (2nd priority) of a member previously furnished the Election Committee a valid proxy and subsequently (i) attends the meeting in person AND (ii) decides to vote in person, his or her proxy shall be invalidated to allow him or her to vote in person.
- Members who voted online can attend the physical meeting in person. However, if a member already voted online in the election, such member may no longer do so in the physical meeting. In other words, only qualified members who have not yet previously voted online will be given ballots during the physical meeting for the purpose of voting in person.
- Only Industry Members can vote for candidates for election as trustees representing the Industry Members.
- Only Non-Industry Members can vote for candidates for election as trustees representing the Non-Industry Members.
- Members of Partner Industry Associations (CXAP, ACPI, HIMAP, PSIA, GDAP and GICC), unless also a member of IBPAP, are not allowed to vote. Each of the Partner Industry Associations is entitled to vote for a new set of Industry Trustees.
- Upon closing of the voting, the Election Committee shall immediately canvass all the ballots cast online and during the physical meeting with the assistance of an independent auditing firm. The Committee shall have the power to determine the validity of all ballots cast.
- The Committee shall, as soon as possible, announce the results of the election. The five (5) candidates representing the Industry Members with the highest number of votes and the three (3) candidates representing the Non-Industry Members with the highest number of votes shall be declared elected as trustees.
- All protests and disputes shall be directed to the Election Committee and submitted within 24 hours from the time of proclamation. The Committee shall decide any such protest or dispute within 48 hours. The Decision of the Election Committee shall be final.
Key Dates to Remember:
